First paragraph: Your Name Membership or Subscription number, if any Your Address, including City, State/Province, Zip Code/Postal Code Date you composed the letter in MM/DD/YYYY format Second paragraph: Membership or Subscription Company Name Company Address, including City, State/Province, Zip Code/Postal Code
For example, you may write: Dear Good Housekeeping Magazine, Please cancel my monthly magazine membership at the end of this pay period. My account number is 12345678.
For example, you may write: Due to tighter finances, I decided to unsubscribe to your magazine.
For example, you may write: Please confirm the cancellation of my membership by return mail. I have enclosed the fee for cancellation of my membership.
The final cancellation letter will appear as: Dear Good Housekeeping Magazine, Please cancel my monthly magazine membership at the end of this pay period. My account number is 12345678. Due to tighter finances, I decided to unsubscribe to your magazine. Please confirm the cancellation of my membership by return mail. I have enclosed the fee for cancellation of my membership. Sincerely, Jane Doe
First paragraph: Your Name Contract number, if any Your Address, including City, State/Province, Zip Code/Postal Code Date you composed the letter Second paragraph: Contract Company Name Company Address, including City, State/Province, Zip Code/Postal Code
For example: Dear Sisqo Party Supplies, I am writing to confirm that as of next Monday [MM/DD/YYYY], I will no longer need the services provided by Sisqo Party Supplies.
For example, you may write: I have been happy with our prior business transactions and I would like for us to part on good terms. I have decided to go with another party supply service due to their competitive rates and longer operating hours.
For example, you may write: Please find enclosed a check for the final payment of our contract: $351. 45.
For example, you may write: My contract with Sisqo Party Supplies expires MM/DD/YYYY. Please use this letter as my notice not to renew the contract for the upcoming calendar year.
The final contract cancellation letter may appear as: Dear Sisqo Party Supplies, I am writing to confirm that as of next Monday [MM/DD/YYYY], I will no longer need the services provided by Sisqo Party Supplies. I have been happy with our prior business transactions and would like for us to part on good terms. I have decided to go with another party supply service due to their competitive rates and longer operating hours. Please find enclosed a check for the final payment of our contract: $351. 45. My contract with Sisqo Party Supplies expires MM/DD/YYYY. You may use this letter as my notice not to renew the contract for the upcoming calendar year. Feel free to contact me via mail or phone if you have any more questions or concerns about my cancellation. Best Wishes, Jane Doe
Make sure you send only copies of any receipts or documents with the letter. Keep any original receipts or documents for your records.
You should still include the date you are composing the letter. You should also include a direct address, such as “Dear [Name of person/persons]”. For example, you may write: Dear Johnson Family, or Dear Aunt Bev and Uncle Sam, or Dear Hilary,
For example, you may write: We regret to inform you that the marriage of Janet Doe to Jack Smith has been cancelled. After some consideration, we feel it best to wait before making such a serious commitment to each other. Or you may write: I’m sorry to inform you that the birthday party for Jessica, has been cancelled due to a sudden passing within our family. Or, you may write: Due to unforeseen circumstances, I have decided to cancel the upcoming holiday party.
For example, you may write: We know you have sacrificed your time and money to attend our wedding and we apologize for any inconvenience this cancellation may have caused. Or, you may write: I am aware that you have set aside time for the party and spent money on a ticket to attend the event. You will receive a full refund for your ticket. I apologize for any inconvenience this may have caused. Or, you may write: I know that you have made time for this party in your schedule and I apologize for any inconvenience that may have been caused.
The final letter may appear as: Dear Johnson Family, We regret to inform you that the marriage of Janet Doe to Jack Smith has been cancelled. After some consideration, we feel it best to wait before making such a serious commitment to each other. We know you have sacrificed your time and money to attend our wedding and we apologize for any inconvenience this cancellation may have caused. We appreciate your warm friendship and love. Sincerely, Janet Doe and Jack Smith.
If you use email, you will keep the same letter structure. You should also use the BCC option on email so the receipt list is not visible to everyone on the email.
