In cases where you represent a business, you can put your logo and address right in the middle of the page. Make sure to center it so that it looks uniform.
If you are writing in a Modified Block style, everything is formatted to the left except for the date and closing. When writing the date, tab over to the center of the page and place the date in the center. [5] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Place a comma between the month and the year.
If you do not know the recipient’s title, do some background research or call the company to find out. Always use a woman’s preference (Mrs. Ms. , Miss or Dr. ) If you do not know a woman’s preference, use Ms.
If you know the recipient and typically address them by his or her first name, it is fine to use only the first name. (i. e. Dear Cody:)
In the first paragraph, write a friendly opening and then state the reason or goal of the letter. Cut straight to the chase. In the second paragraph, use examples to stress or underline your point, if possible. Concrete, real examples are always better than hypothetical examples. In the final paragraph, briefly summarize your purpose in writing and suggest how you might want to proceed further.
If you are writing in Modified Block style, everything is left justified (the same as Block Style) except for the date and the closing. Tab to the center of the page and then write your closing.
If you are using a rectangular standard envelope, fold your letter into horizontal thirds. If you are using a square envelope, fold your letter in half horizontally and then in half vertically so that is forms a rectangle that can fit into the square envelope.
